10 Hidden Gmail Features Every User Should Know

Kokila Chokkanathan
Even if you’ve been using Gmail for years, there are several hidden features and tips that can make your email experience faster, smarter, and more efficient. AI expert Darshal Jaitwar recently shared 10 useful Gmail tricks that many long-time users aren’t aware of.

Key Hidden Features

Undo Send Beyond 30 Seconds

Normally, Gmail lets you undo a sent email for a few seconds. But you can extend this period up to 30 seconds in settings to prevent accidental sends.

Schedule Emails

Compose an email and click the schedule send button to deliver it at a later time or date — perfect for planning work or reminders.

Confidential Mode

Send emails that expire after a set time and cannot be forwarded, copied, or downloaded, ensuring privacy for sensitive information.

Smart Compose and Smart Reply

Gmail’s AI can suggest complete sentences while typing and provide one-click replies to save time.

Labeling and Color Coding

Organize your inbox by labels and assign different colors to prioritize or categorize emails visually.

Search Operators

Gmail supports advanced search queries like from:, has:attachment, and before: to quickly find emails.

Mute Conversations

Tired of long group email threads? Use mute to stop notifications without leaving the conversation.

Multiple Inboxes

Enable multiple inboxes in settings to view different categories (e.g., starred, important, drafts) on a single screen.

Keyboard Shortcuts

Gmail supports shortcuts like C to compose, E to archive, or Shift + I to mark as read, making navigation faster.

Offline Mode

Enable offline Gmail to read, reply, and archive emails without an internet connection, syncing later when online.

Benefits of Using These Features

  • Save Time: Automation like Smart Compose and scheduling reduces repetitive tasks.
  • Organize Inbox: Labels, colors, and multiple inboxes make managing emails easier.
  • Enhance Productivity: Quick searches and keyboard shortcuts help you work faster.
  • Protect Privacy: Confidential mode ensures sensitive emails are safe.
Conclusion

Even experienced Gmail users may not be using all of these hidden tools and tricks. Applying these features can streamline inbox management, boost productivity, and make email handling much easier.

 

Disclaimer:

The views and opinions expressed in this article are those of the author and do not necessarily reflect the official policy or position of any agency, organization, employer, or company. All information provided is for general informational purposes only. While every effort has been made to ensure accuracy, we make no representations or warranties of any kind, express or implied, about the completeness, reliability, or suitability of the information contained herein. Readers are advised to verify facts and seek professional advice where necessary. Any reliance placed on such information is strictly at the reader’s own risk.

For more interesting updates click and follow Indiaherald WhatsApp channel

Find Out More:

Gmail

Related Articles: